A Negative Balance Found Too Late
If a negative balance is not discovered until month-end, a manual search for the error begins. Autaxo checks the balance as soon as you enter the transaction.
Cash Book • GoBD • DATEV
Cash Book for Car Dealers
Digital and GoBD-Compliant
Document every cash transaction cleanly with receipt uploads, automatic negative-balance checks, KYC alerts for cash of €10,000 or more, and DATEV exports for your tax advisor.
Why is Excel often not enough for a cash book?
In everyday use, it rarely provides reliable negative-balance checks, document links, change histories, and clean export paths.
Where do the most expensive errors occur?
Typical risks include a negative cash balance, missing receipts, incomplete cash documentation, and overlooked KYC duties for transactions of €10,000 or more.
How does Autaxo save your tax advisor time?
It provides a structured cash journal with linked documents and a DATEV export instead of requiring manual rework from slips of paper, folders, and spreadsheets.
- Cash Receipts and Payments
- Receipt Uploads
- Negative-Balance Check
- KYC at €10,000+
- DATEV Export
A Digital, Audit-Ready Cash Book for Car Dealers
From receiving cash and uploading a receipt to month-end closing, Autaxo brings together cash bookkeeping, negative-balance checks, and DATEV exports for car dealers in Germany.
Cash Receipts and Payments
Record every cash transaction directly in the system, including vehicle-sale proceeds, deposits, purchasing costs, and operating expenses. Every entry is captured completely and in chronological order.
Receipt Uploads
Upload photos or scans of receipts directly to the relevant cash-book entry. Digital documents stay linked to each transaction in a tamper-evident archive. No more paper chaos.
Negative Cash Balance Check
Autaxo automatically checks whether each entry would make the cash balance negative. Because a negative cash balance is not permissible in accounting, the system warns you immediately and prevents invalid entries.
Tamper-Evident Archiving
All cash-book entries are stored in accordance with GoBD: chronological, complete, protected from undetected changes, and traceable at all times. Changes are logged so you stay ready for a tax audit.
Cash Journal and Reports
See daily closings, monthly summaries, and detailed analyses at a glance. The cash journal shows the current balance and every transaction, and it can be exported as a report.
KYC for Cash of €10,000 or More
Cash transactions of €10,000 or more trigger identification requirements under the German Anti-Money Laundering Act (GwG). Autaxo alerts you to the KYC requirement and helps document the identity check.
A Cash Book Without the Paper Chase
Cash transactions, receipts, balance checks, and exports, all digital.
Start Your Cash BookWhy Basic Cash Solutions Often Fall Short at a Dealership
The vehicle trade becomes challenging when cash, receipts, KYC, and month-end closing all need to work together cleanly.
The Receipt Is Stored Separately
A cash-book entry without a clearly assigned receipt provides only partial evidence. That is why the entry and its supporting document belong together.
Cash of €10,000 or More
A basic cash book often falls short here because GwG and KYC duties can easily be overlooked within the workflow.
Month-End Closing and DATEV Handoff
Daily Closing
See the daily cash balance, every transaction, and the automatic balance check at a glance.
Month-End Closing
Consolidate and review every cash-book entry at month-end, then prepare it for export.
DATEV Export
Export through DATEV Booking Data Service or as CSV so your tax advisor receives clean data without a manual transfer.
Additional Resources
Set up your cash book, GwG workflows, and GoBD documentation properly with the software and the right detailed guidance.
KYC for Cash at the Dealership
Requirements, thresholds, and documentation for cash transactions in the vehicle trade.
Open ResourceGoBD at the Dealership
Which cash-book and documentation errors become particularly critical during an audit.
Open ResourceAccounting and DATEV
How the cash journal, exports, and month-end closing connect to the rest of your accounting workflow.
Open ResourceQuestions About the Cash Book
Do I need to keep a cash book as a car dealer?
Yes, if your business handles cash transactions. Every cash transaction must be documented chronologically, completely, and without undetectable changes. These requirements follow from the GoBD and the German Fiscal Code (AO).
What happens if the calculated cash balance becomes negative?
A negative cash balance is not permissible in accounting because a cash register cannot contain less than €0. Autaxo checks every entry automatically and warns you immediately if the balance would turn negative. Errors are caught before they become an issue during a tax audit.
What is the KYC requirement for cash transactions of €10,000 or more?
Under the German Anti-Money Laundering Act (GwG), dealers must verify and document the identity of the contracting party for cash transactions of €10,000 or more. This is known as Know Your Customer, or KYC. Autaxo alerts you to the requirement and supports the documentation process.
Is the Autaxo cash book GoBD-compliant?
Yes. All entries are stored chronologically, completely, and with a tamper-evident audit trail. Changes are logged transparently, and the data can be exported for tax audits.
Can I upload receipts to the cash book?
Yes. You can upload photos or scans of receipts directly to the relevant cash-book entry. The digital record remains linked to the transaction in a tamper-evident archive.
How does DATEV export work for the cash book?
At month-end, you can export all cash entries through DATEV Booking Data Service or as a CSV file. Your tax advisor receives clean data without manual transfers.
Note: This content is provided for general guidance and does not replace professional tax or legal advice.
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