Vehicle Listed Online but Already Sold
If inventory and marketplaces are not properly connected, listings stay online too long. That undermines trust and creates unnecessary inquiries.
Vehicle file • VIN scan • Marketplace sync
Vehicle management
digital and centralized
From vehicle intake to handover, Autaxo combines inventory management, document assignment, and marketplace sync in one system. No more Excel chaos.
Why is vehicle management more than an inventory list?
Because vehicle status, costs, documents, marketplace connections, and team handoffs need to live in the same file, not in separate spreadsheets or chats.
What does Autaxo save compared with Excel and scattered notes?
Most importantly, duplicate data entry, time spent searching, and status errors. The vehicle file remains the single source for inventory, documents, and downstream processes.
How does Autaxo eliminate duplicate work in sales?
Once entered, vehicle data can be reused for listings, documents, handoffs, and reports instead of being reentered in multiple places.
- VIN scan
- Digital vehicle file
- Inventory overview
- mobile.de / AutoScout24
- Margin tracking
Manage Vehicle Inventory in One Workflow
From data capture and documentation to exports, Autaxo combines vehicle management, marketplace sync, and reporting for car dealers in Germany.
VIN Scanning and Registration Document Recognition
Carlo automatically reads key vehicle data from the VIN and documents. This reduces typing errors and makes data entry much faster.
Digital Vehicle File
All documents, photos, invoices, and receipts are stored centrally for each vehicle. Nothing gets lost, and everyone on your team can find the right information immediately.
Inventory Overview with Status Tracking
Filter by location, days in stock, sales status, or price range. You can immediately see which vehicles need attention.
mobile.de and AutoScout24 Sync
Keep listing data synchronized with your inventory so price and status changes remain consistent without duplicate work.
Transparent Purchase and Sales Data
Purchase price, additional costs, repairs, and sales price come together in a single view. You can track margins and contribution profit at any time.
Exports and Reporting
Export data as CSV for DATEV-compatible workflows and month-end closing. This keeps stocktakes, management accounting, and handoffs to your tax advisor well prepared.
Control Your Inventory, Not Excel Chaos
Vehicle files, VIN scanning, marketplace sync, and exports without disconnected systems.
Start managing vehiclesWhy Lists Alone Are Not Enough
In the automotive trade, vehicle management does not end with make, model, and price. Status, costs, documents, and marketplace logic are what matter.
Costs Scattered Everywhere
Workshop costs, reconditioning, parts, and additional expenses are only useful when they are assigned directly to the vehicle instead of pieced together later.
Two Locations, No Clear Status
With multiple lots or team members, a list quickly becomes unreliable. You lose a dependable overview of availability and priorities.
More In-Depth Guides
These pages show how a vehicle file becomes a real workflow instead of simply a better-maintained list.
Marketplace Integrations
See how vehicle files and marketplace sync work together to keep inventory and listings aligned.
View guideInvoicing
See how vehicle data flows directly into contracts, invoices, and downstream processes.
View guideWhy Standard DMS Solutions Fail
An in-depth look at why generic systems often fail to connect vehicles, tax treatment, and documents properly.
View guideLearn more: Knowledge base · Pricing and free trial
Vehicle Management FAQ
Can I add vehicles manually without scanning the VIN?
Yes. You can add vehicles manually at any time and enter the VIN later. This is useful for older records or when documents are still missing.
How does the mobile.de import work?
Autaxo imports vehicle data from existing listings and updates the relevant inventory information. This eliminates duplicate data entry between the marketplace and your DMS.
Are repairs and costs assigned to the vehicle?
Yes. Purchase price, reconditioning, parts, workshop costs, and other items are stored for each vehicle. This gives you a transparent view of the margin and actual profit.
Can I manage multiple locations or branches?
Yes. You can assign vehicles to locations, filter them, and analyze the results. This helps your team track availability and status across multiple lots.
How do I export inventory data for a stocktake or my tax advisor?
You can export your vehicle inventory as a CSV file for stocktakes, management accounting, or external analysis. All relevant fields remain structured.
Can I access the vehicle file on mobile devices?
Yes. Vehicle data, documents, and status information are available in the browser on desktop and mobile devices, so your team can work quickly from the lot.
Note: This content is for general guidance and does not replace tax or legal advice.
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