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AI Receipt Recognition • DATEV • Section 25a

AI Receipt Recognition

Upload documents and let Autaxo extract the relevant data automatically, then transfer it directly to DATEV. Stop typing every value by hand.

Try It Free See How It Works

Which documents does the AI recognize?

Purchase invoices, purchase and sales agreements, vehicle documents, and other records. It identifies the document type automatically.

Which data does it extract?

Examples include the supplier, date, amounts, VAT details, and vehicle data. You review and confirm each suggestion.

Can the data go directly to DATEV?

Yes. Use a DATEV CSV or EXTF export, or transfer it directly through Booking Data Service (BDS) to DATEV Unternehmen Online.

  • Upload and Scan Documents
  • Extract Fields Automatically
  • DATEV Export and BDS
  • Section 25a or Standard VAT
  • Vehicle File

What AI Receipt Recognition Does

Upload or scan purchase invoices, purchase and sales agreements, vehicle documents, and other records. The AI identifies the document type and automatically extracts relevant fields such as the supplier, date, amounts, VAT details, and vehicle data.

  • Supplier
  • Date
  • Amounts
  • VAT Details
  • Vehicle Data

How It Works

Go from a document to the DATEV environment in four steps, with your review before any data is applied.

01

Upload or Scan the Document

Upload or scan purchase invoices, contracts, vehicle documents, and other records directly.

02

Identify the Document and Extract Fields

The AI recognizes the document type and automatically extracts relevant fields such as the supplier, date, amounts, VAT details, and vehicle data.

03

Review and Confirm

You review and confirm the recognized data, so you retain control before any value is applied.

04

Apply Structured Data, All the Way to DATEV

The structured data flows into the vehicle file and, if you choose, through DATEV export or DATEV BDS directly to Unternehmen Online.

Extract Data Instead of Typing It

Upload, review, and apply the data, all the way to DATEV.

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Related features: Costs and Margin per Vehicle · Accounting and DATEV · Invoicing · Section 25a Margin Scheme Taxation · Pricing and Free Trial

Straight to DATEV Without Broken Handoffs

Once a document has been recognized, no one needs to retype its data. Choose either transfer path to create one continuous workflow from the document to the DATEV environment without manual entry.

DATEV Export (CSV/EXTF)

Download the structured receipt data in DATEV format so your tax firm can continue processing it.

DATEV Booking Data Service (BDS)

Transfer data directly through the DATEV interface to DATEV Unternehmen Online without manual entry or emailing CSV files.

Ready for Section 25a Tax Logic

Receipt recognition captures details such as whether VAT is stated separately. This helps distinguish between margin scheme taxation under Section 25a UStG and standard VAT treatment, which is central to what Autaxo was built to do.

Read the Section 25a Guide

Benefits

What AI receipt recognition changes in everyday work.

Less Manual Data Entry

Data is extracted from documents instead of typed manually, reducing the work required for each record.

Fewer Transcription Errors

Once the AI extracts a value and you confirm it, no one needs to enter the same data again by hand.

Structured Data Through to DATEV

Document data reaches the systems where it is needed: the vehicle file and your DATEV workflow.

More In-Depth Guides

Background on DATEV, margin scheme taxation, and e-invoicing in the vehicle trade.

Section 25a Guide

Eligibility, margin calculations, invoicing requirements, and documentation for margin scheme taxation in the vehicle trade.

Read the Guide

DATEV Export and Accounting Logic

How car dealers transfer accounting data cleanly to DATEV, including export paths, accounts, and common errors.

Read the Guide

E-Invoicing from 2025

Requirements, deadlines, XRechnung and ZUGFeRD formats, and archiving for receiving, creating, and processing e-invoices.

Read the Guide

Learn more: Knowledge Base · Pricing and Free Trial

Questions About AI Receipt Recognition

Which documents can AI receipt recognition process?

Purchase invoices, purchase and sales agreements, vehicle documents, and other records. Upload or scan a document, and the AI identifies its type and extracts the relevant fields.

Which fields does the AI extract automatically?

Depending on the document type, it can extract the supplier, date, amounts, VAT details, and vehicle data. The recognized data appears as a suggestion for you to review and confirm before it is applied.

How does the recognized data reach DATEV?

There are two active paths: export in DATEV CSV or EXTF format for processing by your tax firm, or a direct transfer through DATEV Booking Data Service (BDS) to DATEV Unternehmen Online.

Does receipt recognition support margin scheme taxation under Section 25a UStG?

Yes. Receipt recognition captures details such as whether VAT is stated separately, which helps distinguish between margin scheme taxation under Section 25a UStG and standard VAT treatment.

Do I need to review the recognized data?

Yes. The AI proposes values for you to review and confirm. Only then is the structured data applied, for example to the vehicle file and, if you choose, the DATEV workflow.

Note: This content is provided for general guidance and does not replace professional tax or legal advice.

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